Center Visit
Before enrollment, a visitation appointment must be set and attended by one or both legal guardians and the enrolling child. An explanation of our services and a tour of the facility will be given.
Enrollment Forms
To provide for your child’s safety and to comply with State Licensing regulations, we must have the following forms in your child’s file 48 hours before enrollment:
Registration form
Registration fee paid
Student information sheet
Physical & Immunization records (signed by a doctor)
Payment policy signed by both parents
Custody statement when applicable (signed by a judge)
Birth certificate presented (# recorded)
Tuition Agreement
Policy concerning illness signed
Transportation policy signed
Handbook agreement signed
Communication
In your enrollment packet, you will be asked for telephone numbers where we can reach you. The state of Virginia also requires you to provide the names, addresses, and phone numbers of at least two people you authorize to pick up if we cannot contact you. Please advise these contacts that they are to come to the office before they pick up your child. They must be at least 18 years old and bring a government-issued form of identification.
PLEASE NOTIFY US IMMEDIATELY IF YOU HAVE ANY CHANGES TO YOUR CONTACT INFORMATION. We need to be able to reach you quickly while your child is in our care. All these steps are to help ensure the health and safety of your child.
Registration Fee
The registration fee is due upon application, and a re-registration fee is due yearly thereafter. THIS FEE IS NOT REFUNDABLE.
Tuition
To make paying tuition more convenient, we use a program called Tuition Express. This mandatory payment method will make an automated tuition payment from your checking account or credit union, making it safer, faster, and more efficient for you and us. Automated payments have been proven safer than writing checks, eliminating potential check fraud or identity theft. If you choose to use a credit card, there will be a processing fee of 3%.
After you enroll, your weekly tuition will be billed on Monday and drafted on Tuesday. If the draft is rejected for any reason, you will be charged an additional fee of $35 and an additional $10 late fee.
NO ADJUSTMENTS can be made in cases of daily absences, since we are required by state licensing to adhere to strict budgeting and our financial obligations do not decrease with individual absences. IF FEES ARE UNPAID ONE WEEK AFTER THE DUE DATE, YOUR CHILD WILL NOT BE ADMITTED TO THE CENTER UNTIL FULL PAYMENT IS MADE. If it becomes necessary for Magnolia Academy Children’s Center to initiate collection services, the parent and/or legal guardian agree to PAY ALL expenses associated with collection services. We, at Magnolia Academy Children’s Center, reserve the right to change the tuition policy as deemed necessary and will post said changes at Magnolia Academy Children’s Center for one month
01
Holidays and Teacher Development Day
We will be closed on New Year’s Day, President’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day, the day after Thanksigiving, Christmas Eve, and Christmas Day. When holidays fall on a weekend, closing announcements will be made in advance and posted. There will be NO reduction in tuition fees for these holidays due to our fixed operating costs and paid holidays for your child’s teacher.
02
Vacation Discounts
Families are eligible for 1 week after 6 months and 2 weeks after a year. This does not apply to children attending the half-day program. Students attending ONLY DURING THE SUMMER DO NOT RECEIVE any vacation discounts. Vacations must be taken in full-week increments.
03
Late Pick-up Charge
Parents and/or legal guardians will be charged a late fee (billed to your account) of $20 per 10-minute interval if your child is picked up after 6:00 p.m. Virginia state licensing requires us to contact Chesterfield County Child Protective Services (800-552-7096) to take responsibility for your child’s care if Magnolia Academy is unable to reach a legal guardian, parent, or emergency contact listed on the enrollment form for children left at the center one hour after closing (7 pm).
04
Early Release & Public School Closing Days
An additional fee for early release days and public school closings will be charged to all school-age children in attendance. These fees will be posted and charged to said account.
05
Program Fees
To enhance our program, we will offer a variety of activities. Some of these activities will require an additional fee. These activities may include plays, puppet shows, music, and field trips. Participation in these events will require you to complete and sign a permission form and pay the related fees.
06
Elective Programs
Elective programs from outside vendors such as dance and soccer are also offered.
07
Summer Camp
We offer a wide variety of activities for your child’s enjoyment when school is out for the summer. Some of these will be at an additional charge.
08
Withdrawal
We require a two-week written notice if you decide to withdraw your child. If you leave without notification, you will still be required to pay the tuition and any fees incurred. If you decide to readmit your child and there is available space, you must bring your account current and pay a re-registration fee.
09
Discount
We will offer a 10% discount for families with multiple children. The discount is offered to the child with the lowest fee. There is no discount for children under the age of two.
Pricing
Tuition
Initial Registration Fee
$175 per child
$250 per family
Non-refundable
Annual Enrollment Fee
$150 per child
$200 per family
Non-refundable
Wait List
Fee
$50 per child
Non-refundable
Applied to registration fee upon enrollment
We welcome kids into our 2-4’s program based on their birth year.
Full-Time Enrollment
Monday – Friday
$355
Infants
Sibling Discount
No Discount
$355
Toddlers
Sibling Discount
No Discount
$320
Two-Year-Olds
Sibling Discount
$288
$305
Preschool
Sibling Discount
$275
Additional Charges
When public school is closed.
$295
Full
Week
Sibling Discount
$266
$37/$19
Before Only
(to Full Day)
Sibling Discount
$33/$17
$31/$16
After Only Only
(to Full Day)
Sibling Discount
$28/$14
$24/$12
Before/After
Only
Sibling Discount
$22/$11